How can you import items from an Offline Outlook data file?

Posted on May 23, 2019
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OST files are made up of the data stored in the Exchange mailbox. The .ost are the files which enable the users to work in the absence of Exchange server or default cached Exchange mode. These files include all necessary information that is saved on the server and thus importing such files become necessary whenever you try to shift from one device to other devices. Also, you need to OST items from your OST file, if you are trying to change the current Outlook profile.

There is no direct way available to import and save data from .ost and it can only be accessed using the profile with which it has been created. In case you want to import the OST data, you need to recreate the OST file or convert a whole lot of data into .pst.

How to Recreate the Offline Outlook Data file (.ost)

The OST includes the data saved on your Exchange mailbox. Instead of backing up your OST file, you can simply re-create it, by following the below-given steps:

  1. First close Outlook application
  2. Now go to the Control panel, and click on Mail.

What is location on Mail in Control Panel?

The mail option is found in the different Control Panel and the location depends upon the version of the MS Windows as well as the Outlook installed on your device.

In order to locate the Mail option, open the Control Panel from the start menu and search for the Mail using the search box placed on the top of the screen.

The main title of the Mail setup box will show the name of the profile you are using. To make any change, click on the “Show profile” option and choose the name of the profile you want to select followed by choosing Properties.

Follow the steps:

  1. Next, on the E-mail tab, choose the Exchange account and then tap on Change
  2. Remove the tick from Use Cached Exchange Mode checkbox.
  3. Select More Settings
  4. Now, tap on Advanced tab and then select Offline folder file settings
  5. Tap on Disable offline use and on the prompted dialog box, click Yes
  6. Again, tap on Offline Folder File settings
  7. Tap OK
  8. On the next screen, click yes
  9. Under the “Cached Exchange mode settings” drop-down, choose “Use Cached Exchange mode” by ticking the checkbox
  10. Click OK >>Next>>Finish
  11. Open the Account Settings and Mail setup dialog boxes, tap close

The other way to Important the data from offline storage folder (.ost) is converting the data into .pst and this can be done by using a professional OST converter tool. It takes a couple of minutes to complete the entire conversion thus using such tools is always a recommended way. This tool serves your purpose and nullifies the chances of data loss during the process of conversion. Also, it saves you from the hassle associated with the manual methods of data-import or OST to PST conversion.

Read previous blog:

The Solution To “Errors Have Been Detected In The File Outlook.Ost”

Posted on May 14, 2019
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The OST is a file format which is used by Outlook in order to save the user’s data in offline mode. Whenever a user makes any modification in the OST file during the absence of Exchange server, the changes are automatically updated when the server is re-connected.

In a nutshell, OST file allows you to store Outlook data in offline mode. However, we cannot say that OST files are free from errors as issues like corruption and malware never spare any technical innovation and the same applies to OST. At many occasions, users stumble on an error namely “errors have been detected in the file outlook.ost”. This error generates when the OST files have been corrupted or damaged due to an unknown reason.

Here below, we are discussing the possible causes behind OST corruption and the ways using which the error can be combated.

This error begins with an error message on your screen:

Errors have been detected in the file C:\User\<xxx>\ApplicationData\Local\Microsoft\Outlook\

Common Reasons for “errors have been detected in the file.OST”:

Ways to Fix “errors have been detected in the file outlook.ost”

MS Outlook offers its inbuilt utility tool that can help you resolve most of the technical hindrances. Or else users can try a few other alternative methods such as:

  1. Creating an OST file:

The entire Outlook data is saved in OST files, so whenever an issue occurs, you can re-create the OST file and your mailbox data will be retrieved.

MS Outlook lets you fix a few technical errors using the In-Built repair tool which is called ScanOST.exe. This method is perfect to remove the regular Outlook errors from your OST file, but only when the corruption is minimal.

The data can be restored from damage and corrupt OST file but the condition is the backup must have done previously. Hence, it is advised to make a frequent backup of the Outlook data so data remains safe even if an error attacks your OST file.

Create a new Outlook profile:

Many times, the default Outlook profile can cause corruption in your Outlook profile. In such cases, you can create a new Outlook profile.

The expert solution:

In many cases, the above-given methods can do the fix, else you can try a professional tool such as Recovee OST to PST tool.

So when you are having an issue while fixing the error namely “errors have been detected in the file outlook.ost”. This tool provides you recover data from highly damaged or corrupted file. This tool lets you recover every ounce of data in no time.

The final words:

If you are concerned for the security of your data and not confident of your technical skills, it is advisable to refrain manual methods and use the professional tool to fix the errors in no time.

Top reasons to not use manual methods to convert OST to PST

Posted on May 1, 2019
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Microsoft Outlook uses two types of file formats i.e. OST and PST. These file formats are used to store data items like emails, contacts, notes, tasks, calendars, etc. By using the OST file format you will get the benefit of working in an offline mode. Hence, OST file is a feasible way to access the Exchange Server mailbox data in the absence of an internet connection. But there can be some situations which can affect the OST file completely. To deal with such situations, you will need to convert OST to PST file format.

To convert OST to PST file, there are a number of manual methods available. But there are some limitations of using a manual technique to convert OST to PST and they have been described below:

  1. Unable to convert corrupt OST file

Microsoft Outlook faces issues while opening corrupt OST files. Also, when the Exchange Server is down, you will not be able to recreate OST files to replace the corrupted ones.

So if your OST file is severely corrupted, it is not possible to convert it into PST format using the manual method.

  1. Unable to recover Exchange Server mailbox from a stranded OST file

Stranded OST files are those that are not connected to an Exchange Server. Whenever there are Exchange Server synchronization errors, only OST files can be used for accessing mailbox data. Also, there are no manual methods to convert such OST files to PST format. Only those OST files that are connected to the Exchange Server can be converted to PST files using the manual method.

  1. Time-consuming process

Different Outlook versions use a different location for storing OST file. Hence it becomes difficult to locate them. So if you will use a manual method to convert OST to PST format, the time required will differ from version to version. Ultimately, the entire conversion process will become lengthy and time-consuming.

  1. Same Exchange Account is mandatory

It is not possible to access an OST file using different Exchange account. You are required to use the original account through which it has been created originally. This comes as a limitation of using a manual method for OST to PST conversion. It is always better to use a third-party OST to PST Converter Tool.

  1. Technical knowledge is important

If you want to manually convert OST files to PST format, it is important to have a strong technical base or you should be an experienced Outlook user.

Considering the difficulties involved while using manual methods for OST to PST conversion, it is better to use third party tools for this purpose. Recovee OST to PST converter is one such tool which is very quick in exporting OST file to PST format.

Read about “How to Deal with the Stuck Emails in Outbox?”: